QAGOMA welcomes submissions from vendors who can provide a single solution, or combined solution for the two applications that they are planning to implement, being:

1. a Collection Management System (CMS) with a turnkey Collection Online web interface;
2. a Digital Asset Management System (DAMS).

QAGOMA has an open mind on how this is integrated and would like to hear from vendors who could supply either a DAMS and/or a CMS solution and can demonstrate the ability to integrate with another application to deliver a seamless overall solution.

QAGOMA’s objective in conducting this Request for Information (RFI) process is to review the capability and suitability of each RFI respondent (Suppliers) to perform the required services. After the RFI process, QAGOMA may, in its absolute discretion, select a shortlist of Suppliers to whom a detailed Invitation to Offer (ITO) will be sent. Nothing in this RFI prevents QAGOMA from selecting no Suppliers to shortlist.

The selected Suppliers may be required to submit tender proposals which include planned resources, work method, price and other detailed information.

This selection will be undertaken in a two-stage process.

Stage 1: RFI Evaluation & Shortlist (this RFI process)

RFI submissions will be evaluated as per the Evaluation Criteria provided with this RFI and Suppliers will be shortlisted accordingly. The number of shortlisted participants is at the absolute discretion of QAGOMA.

Stage 2: Invitation to Offer (ITO process)

Following the completion of development of the final QAGOMA CMS/DAMS Project Business Requirements Document, the ITO will be forwarded to the shortlisted Suppliers for submission of a tender to undertake the CMS/DAMS project.