Safety Management System Replacement
Tender ID: 498806
Tender Details
Tender Description
Lyttelton Port Company Limited (LPC) invites submissions to provide a replacement Safety Management System (SMS) at Lyttelton Port for an ongoing period of five (5) Years. The Term of the Contract will be for five (5) years with no rights of renewal.
Resulting from recent Health & Safety internal and external audits of the current health and safety information management software, it has been identified the encumbered software solution no longer matches the organisations assurance, compliance, and operational requirements. LPC requires a replacement Safety Management System solution.
The key purpose of the new SMS is for the collation of all safety related information into a single (business-wide) system, facilitating appropriate management, assurance and escalation.
The objectives of a new SMS include:
• Facilitate and ensure LPC compliance with Legislative and Regulatory requirements
• Have a user-interface and accessibility that can be deployed for business-wide safety management
• Be optimized for device and access
• Follow a modern Software-as-Service cloud-based approach
• Ensure suitable escalation and assurance for safety at LPC
• Facilitate data integration with other LPC systems
• Ensure valid reporting or KPIs and KRAs
The scope of work for a new Safety Management System is detailed below.
In scope
• Procurement of a fit-for-purpose, off-the-shelf SMS system for LPC-wide use
• Configuration and deployment of the SMS system to meet LPC business needs
• Integration of the SMS system to other LPC systems as required
• Migration of at least 18 months of H&S data from existing systems, tools, and databases
Out of scope
• Enterprise Risk Management
• Environmental Risk Management
• Learning Management
• Enterprise-wide Documentation Management
• Purchasing
• Asset Management
• Development and/or deployment of new Fatigue Assessment or Management System
• Rework of other system data including establishment of unique IDs or data cleansing, or restructure required to deliver API integrations
• Establishment or modification of organisation policy regarding the management of personally identifiable or health information.
Location
