Te Herenga Waka—Victoria University of Wellington’s Property Services and Course Administration & Timetabling are responsible for ensuring that courses and teaching spaces (lecture theatres and tutorial rooms) can accommodate the number of students likely to attend a course, while also ensuring the space is efficiently utilised. Some teaching spaces can have multiple entry/exit points and potentially capacity to accommodate up to 400 students.

There is currently no solution or ability to accurately record or report on the occupancy of teaching spaces in the University, apart from sporadic physical audits; audits have not always been reliable. This means that Property Services and Course Administration & Timetabling do not have an accurate view of the occupancy of teaching spaces within the University, and often must guess what physical spaces will meet the needs based on limited data. There is concern that teaching spaces are not being utilised correctly, or to their full potential.