The Ministry of Transport is looking to select and implement a new Payroll and Human Resources Information System (HRIS) solution as well as professional services (if required). The solution will be compliant with current legislation and have fully formed Payroll (including leave management) and basic Human Resources (HR) functionality, with a flexible reporting tool embedded.

We are also seeking a solution that contains other integrated tools e.g., Recruitment and Learning Management modules for potential future implementation.

The solution must be:

• Compliant with all relevant New Zealand Employment Payroll & Human Resources-related legislation, including but not limited to: the Income Tax Act (IRD), Holidays Act, and Employment Relations Act.

• Cloud-based.

• Truly date-driven.

• A commercial-off-the-shelf (COTS) solution that requires minimal customisations or intervention but is configurable for MoT contractual arrangements and flexible for organisational changes.

• Have two NZ instances (that can be used as a due diligence reference site).

• The solution may or may not be a bureau solution. If the bureau option is selected, then skilled and experienced bureau staff must be in NZ.

• The solution may or may not be a single solution. It could be a multi-supplier solution e.g., a payroll supplier and an HRIS supplier. Where a multi-supplier solution is proposed, one supplier must be the lead / prime supplier.

• The preferred payroll & HRIS solution will contain both Payroll and Basic HR. It must have a flexible reporting tool embedded. Other HRIS functionality is sought but will be implemented later.

• Supported by a New Zealand-based support team with a dedicated and responsive account manager. Good relationship management is a key requirement.

• Within our budget, as we are a small agency of approx. 260 staff and our annual payroll budget is limited, we are looking for a solution that meets our needs and is affordable.

Refer to Section 2 of the RFP document for our Preconditions, General, Functional, and Non-Functional Requirements (Section 2.1) for an understanding of what is important to us.

The new solution must meet our needs and be affordable for our medium-sized Government agency with approximately 260 staff.

Suppliers interested in responding should complete the attached Response Forms (Note there are 4 Response Forms to complete) and email them to procurement@transport.govt.nz by 5 pm on Friday 3 November.