Location – Canberra CBD Zone and/or Barton Zone (refer to Attachment D – Search Zone).

Area – NLA for office use of between 2,500 sqm and 3,000 sqm.

Floor Configurations – The building should provide a flexible design which incorporates access to fire stairs from within the lift core/foyers. The lift core should provide the opportunity to segregate floors via the installation of lift foyer doors but still allow egress via the fire stairs from these areas without the need to enter the work area or tenancy.

Base Building Requirements –

• Disability Discrimination Act (DDA) compliance;

• On floor DDA compliant bathrooms;

• Requirement for secure access to the floor including controlled lift access.

• Requirement is for 24/7 access to premises, car parking and end of trip facilities;

• Floor plan design to allow for security segregation of different floor areas;

• Onsite building security guards and concierge;

• Building security systems including:

o CCTV system coverage of public areas and building access points (recorded and preferably monitored in real-time).

o Electronic access control system enabling tenant afterhours access to the building and secure floor access through lift control, including the goods lift.

• The Response must include details of how the premises will provide:

o Pandemic Protection (Touchless technology, etc.).

Lease Commencement – 1 October 2025

Lease Term – Seven (7) years

Dates for practical completion – The Practical Completion Date (of the base building) should be no later than March 2025 to allow for fitout works to be undertaken. Where an integrated fitout is proposed by the Tenderer and subsequently accepted by the Commonwealth the Practical Completion Date may be extended to no later than 1 September 2025. The Commonwealth’s preference is for the Tenderer to demonstrate how they can achieve both Practical Completion Dates to allow the Commonwealth the option to accept or not accept an integrated fitout.

Fitout – The Commonwealth will consider different solutions proposed with respect to its accommodation requirements. Such solutions may include, but are not limited to:

• a new build;

• refurbished building;

• integrated fitout;

• no integrated fitout;

• landlord delivered; and

• existing fitout.

Lease Documents – The essential terms will be documented using the Austrade preferred Heads of Agreement (HOA) (See Attachment B)

The Lease will be documented using the Commonwealth National Lease (CNL) (See Attachment A)

Subject to solution, the program for the carrying out of the Works will be set out in the Commonwealth’s Agreement for Lease (AFL) (See Attachment C)

The CNL will be signed by the parties following the receipt of all required Commonwealth approvals, all works are completed to allow occupation and the successful respondent is the registered proprietor of the building.

Title - The Commonwealth requires assurance that the respondent has a right to grant the lease. The Commonwealth reserves the right to end negotiations with any preferred respondent and enter into negotiations with another respondent if the respondent is unable to demonstrate (to the Commonwealth’s satisfaction) its right to grant the lease.

The respondent should demonstrate they have either:

• control of the Land or the building; or

• the legal right to obtain control of the land or the building and are entitled to grant the lease to the Commonwealth.

If the respondent is the registered proprietor of the land, control of the Land should be evidenced by the provision of a title search obtained no earlier than 14 days before the closing time together with details of any registered or unregistered interests which may impact the respondent’s ability to enter into a Contract with the Commonwealth and/or grant the lease to the Commonwealth.

If the respondent controls the land in an alternative manner (e.g. through an option agreement or exchange of contracts), the Respondent should provide either a copy of the relevant instrument or other evidence satisfactory to the Commonwealth (e.g. a letter from their legal representative confirming the arrangements) together with details of any registered or unregistered interests which may impact the respondent’s ability to grant the lease to the Commonwealth.

Social and environmental sustainability – Social and environmental sustainability is a key factor in Commonwealth procurement. In addition to the arrangements under the relevant Green Lease Schedule that will apply to the lease based on the Net Zero in Government Operations Strategy, respondents should consider how they will deliver socially responsible solutions that are cost effective, practical and fit-for-purpose. Without compromising the safety, quality or capability of the proposed solution(s), Respondents should include in their response (where applicable):

• accessible accommodation options that support staff with disability;

• innovative accommodation options that consider employee productivity, health and wellbeing;

• strategies for the reduction of the Commonwealth’s carbon footprint; and

• strategies to optimise the use of recycled and reused materials to minimise waste and landfill (in accordance with the National Waste Policy 2018).

Building and Surrounding Amenity – The Commonwealth seeks accommodation that is proximate to:

• different modes of transport, including but not limited to public transport and cycle paths;

• public car parking;

• Commonwealth stakeholders including but not limited to other Commonwealth Agencies;

• parkland, outdoor spaces and sporting facilities;

• amenities in the vicinity including but not limited to retail, food outlets, postal services, financial services, childcare, gym and health care services;

• amenities in the building including but not limited to a concierge, meeting and conference facilities, and configurable spaces that are not within the NLA.