Gandangara Local Aboriginal Land Council (GLALC) is a not-for-profit organisation that was established in 1984 under the Aboriginal Land Rights Act 1983. Its controlled entities are Gandangara Health Services, Gandangara Transport Services and Marumali.

GLALC’s core objective is to improve, protect and foster the best interests of all Aboriginal persons within the Council’s area and other persons who are Members of the Council.

Our jurisdiction spans six Local Government Areas in the South West Sydney region, including Liverpool, Fairfield, Canterbury-Bankstown, Parramatta, Cumberland and the Sutherland Shire.

GLALC currently has over 780 members and provides a number of essential services such as health, transport, housing, managing and protecting our lands and sacred sites, heritage, ecology and land management and engaging with our members and community.

TENDER DETAILS:

Gandangara Local Aboriginal Land Council is seeking to engage the services of a specialist accounting practice with extensive experience working in the not-for-profit sector, and who have a thorough understanding of the reporting requirements and compliance burdens that not for profit organizations must comply with.

The services required include outsourced accounting, accounts payable, payroll, bookkeeping, taxation services, financial management reporting, finance compliance and virtual CFO functions.

SCOPE OF SERVICES:

1. Accounts Payable, Accounts Receivable & Bookkeeping:

Bookkeeping activities will be conducted to ensure that all financial information is up to date, based on online accounting software. This includes:

     - Monthly reconciliation of bank and credit card statements, including acquittal of CEO credit card with written notice

     - Monthly reconciliation accounts receivable and accounts payable

     - Accounts payable processes

     - Accounts receivable processes

     - Paperless Payables – Supplier invoices and receipts imported via online software.

     - Debtor reminders

     - Maintain data feeds into your accounting software files

     - Estimated hours to be included in tender: Approximately 16 hours per week (averaged across a month)

2. Payroll Services:

This includes:

     - Processing of payroll fortnightly for 64 staff and Board 

     - Processing of periodic wages, using a payroll software

     - Calculation and payment of superannuation for employees where applicable

     - Calculate and track accrued vacation and sick time or other benefits 

     - Payroll advice and resolution of queries to employees where applicable

     - Provide direct deposit for your employees

     - Online access/emailing employees pay slips

     - Lodgment of Payroll data in accordance with single-touch payroll requirements

     - Preparation of Annual WorkCover estimates

     - Lodging payment summaries to the ATO

     - Compliance with Award Reviews

     - Assisting with on-boarding and induction procedures for new employees, including new system/software training where relevant

    - Estimated hours to be included in tender: Approximately 10 hours per week (averaged across a month)

3. Taxation Services:

Preparation and lodgment of quarterly Business Activity Statements (BAS) and monthly Instalment Activity Statements (IAS), FBT

This includes:

     - General advice, attendances to ATO reports

     - Preparation and lodgment of monthly instalment activity statements (IAS)

     - Review of your operation of BAS for compliance with regulations and best practice

     - Complete BAS computations for quarter

     - Attendance to the subsequent lodgment of the Business Activity Statement (BAS) with the Australian Taxation Office

     - Compliance with regulations and resolution of issues with employees.

     - Fringe Benefit Tax preparation and lodgment   

    - Estimated hours to be included in tender: Approximately 75 hours per annum

4. Finance Compliance Management:

This includes providing:

     - monthly financial & management reporting

     - monthly CEO finance report for the Board

     - Provide monthly management accounts, to be supplied on the 10th day of each month which will include:   

     - Income statements (Profit & Loss account)

     - Cash summary

     - Balance Sheet   

     - Accounts Receivables due and Aged Debtors details

     - Accounts Payables due and Aged Creditors details

     - Reporting compliance with grant funded entities (Marumali, Gandangara Transport Services and any other conditions of grant)

     - Acquitting grants as required

Bi-Monthly CEO Report for the Board of Directors Meeting which includes:

     - Executive Summary

     - Financial Summary - Income Received & Account Paid

     - Trade Creditors

     - Trade Debtors

     - Bank Reconciliations 

     - Profit and Loss Analysis

     - Balance Sheet Analysis

     - Entity Analysis

     - Asset Registers

     - Housing Arrears

     - Vehicle Register

     - Human Resources

     - Operation Activities

     - Board & Community Members Remuneration

     - Future Contingent Assets and Liabilities  

     - Other Funding

     - Checklist of Important Dates for Board

    - Estimated hours to be included in tender: Approximately10 hours per week (averaged across a month)

5. Advisory - Monthly Advisory CEO & Virtual CFO Services

The advisory services are a hybrid between CFO and Controller advisory services, to assist in monthly standard compliance & business strategic planning in support of the CEO and Executive Leadership Team.

This includes:

     - Monitor, manage and oversee the financial health and well-being of the business

     - Budgets (Annual and other) and forecasts to help measure business performance

     - Help managing and forecasting cash flow assumptions and needs

     - Guidance in strategic planning relating to growth and expansion

     - Financial insight and guidance on all company decisions and issues

     - Negotiations on contracts, funding and other financial issues as required

     - Review of sign-offs for acquittals 

     - Assistance and support for the Annual audit and Risk Assessment System

     - Assistance with review and input for Annual Report

    - Overall compliance with the NSWALC requirements and Annual General Meetings;

     - Board remuneration policy and schedule review

     - Compliance with all NSWALC reporting timelines for the submission of Budgets and End of Financial Year Information

     - Attendance at bi-monthly Ordinary Board Meetings, quarterly Board Sub Committee Meetings, quarterly Ordinary Member Meetings and         the Annual General Meeting

    - Estimated hours to be included in tender: Approximately 8 hours per week (averaged across a month)

TENDER CONTACT DETAILS:

     - Name: Mark Spithill

     - Phone: 02 96025280

     - Email: mspithill@glalc.org.au