Expression of Interest

Property and Infrastructure oversee campus planning, building maintenance, and various other services essential for maintaining the University Campuses. These services encompass reactive repairs, maintenance, and small-scale projects within diverse buildings spread across the Ballarat, Western (Horsham, Ararat, and Stawell), and Eastern (Berwick, Churchill, and Morwell) Campuses.

The chosen contractors must collaborate closely with Federation University Representatives to fulfill objectives within the agreed timeframe and with cost-effectiveness. Workmanship must adhere to relevant Australian Standards and the National Construction Code (NCC). Suppliers appointed to the panel must possess current commercial licenses, adequate insurance, and complete relevant inductions on the Federation University portal (Rapid Global) before commencing any work on Campuses/Sites. Contractors must ensure staff availability for minor works, maintenance, and small projects during semester breaks, including the Christmas break.

Suppliers are obligated to respond comprehensively to all tender questions. Failure to address mandatory questions will disqualify submissions from further evaluation. Suppliers must specify the type of works and Campus they are tendering for.

Federation University reserves the right to conduct follow-up interviews or request Best and Final Offers.

A Federation University Master Services Agreement, including the Schedule of Rates, will govern the three-year term. Requests for annual rate increases must be submitted in writing before the agreement's anniversary, subject to negotiation and mutual approval.

The University may add additional suppliers to the panel if coverage issues arise, as the agreement is non-exclusive. Submissions will be evaluated by Property and Infrastructure staff, and successful candidates will receive a Standing Purchase Order valid for 6 or 12 months. The agreement spans three years with annual reviews. However, it does not guarantee work allocation, and the University retains the right to select suppliers at its discretion.

The contractors will be provided with the opportunity to select Minor/Maintenance Works and Projects which are of Low Value work. These types of maintenance and minor works ensure the university’s facilities are well-maintained, safe, and functional for students, faculty, and staff. The scope and scale of these tasks are ideal for a builder/carpenter with experience in maintenance and small construction projects.

Contractors can also bid for Medium Value work. These larger-scale projects are more complex than minor works provide substantial improvements to university facilities while maintaining budgetary controls. They typically involve full refurbishments, major upgrades, or the construction of new small-scale structures, focusing on both functionality and aesthetics.

Contractors will be asked to select which Campus/s there are tendering for.

Low Value: Basic tasks include general repairs and maintenance, furniture and fixtures maintenance, Partioning and Internal Modifications, Classroom and Office fitouts, Flooring and Surface Repairs, Outdoor works, Small-scale renovations and Emergency Repair Services.

Medium Value: Advanced tasks encompass Project Management and Planning, Building Refurbishments and Renovations Laboratory fit-outs and Upgrades, Exterior Building Works and Repairs, Construction of New Structures, Multi-Space Upgrades, Specialised Facility Fit-Outs, Heritage Building Restoration, Energy-Efficient Upgrades and Health and Safety Compliance Upgrades