The Public Transport Authority (PTA) requires a substantial operational infrastructure for its maintenance activities. Therefore, to support the ongoing operational needs of PTA there is a requirement to provide both minor services and/or accredited personnel to support various works that are required within the rail corridor.

Scope of Services and Specifications

The Scope of Services required is to establish a panel of contractors who have the capability and capacity to provide available Accredited Personnel in various roles and competencies (safe working qualifications) in the categories outlined below, to work in an ad hoc capacity within PTA’s Rail Corridor within the following areas:

Category 1: Protection Personnel 

Category 2: Operational Personnel

Panel Information

The Respondent may offer a combination of both internal resources and external resources (subcontractors or JV partners) at its discretion. There is no preference towards the Respondent offering Personnel covering a range of the identified Roles as all proposed Personnel nominated as key personnel for and by the Respondent will be evaluated individually based on their capacity, capability and experience.

It is important to note that the contractual arrangement formed between the successful Respondent(s) and PTA will be with the Respondent directly and not nominated personnel.

Where an Offer represents more than one commercial entity the submission must identify the single commercial entity which is making the Offer. Additionally, the Respondent must clearly show within its submission, the primary point of contact for the Contract and the party ultimately responsible for service delivery.

A panel of qualified contractors will be appointed, with a minimum for each category as

outlined below.

• Category One – Protection Officers Personnel Service – five panel members.
• Category Two – Accredited Personnel Service – six panel members.

The PTA will review the Panel framework and composition annually or at other times determined appropriate by PTA in order to assess whether additional Accredited Personnel are required to satisfy the service requirements of the PTA. The PTA reserves the right to add Contractors to the Panel at its discretion at any time during the term of the Panel, through a public tendering process.

The PTA reserves the right at its absolute discretion to source services outside this Panel Arrangement if so determined by the PTA.

Panel Utilisation:

This Panel is being established to assist and meet the multi-disciplinary Accredited Personnel needs of the Network and Infrastructure (N&I) Division. However, this Panel Contract does not preclude other PTA Divisions obtaining services under this Panel Arrangement.

Panel Structure:

It is expected that each of the Accredited Personnel Roles under this Panel will consist of sufficient members with suitable skills and experience are engaged to cover the requirements of each Accredited Personnel category. A Contractor may be engaged to cover multiple categories. Additional Personnel may be added to the Panel at the PTA’s discretion as required depending on availability of Accredited Personnel and estimated workload over the life of the Contract.

A Panel Contract Manager will be appointed who will be the PTA person ultimately responsible for the management of the Panel processes and other general Panel related matters.  Public Transport Authority Contract Managers will be responsible for daily operational Panel usage / requirements. Panel members will be required to appoint a Contract Relationship Manager.

Term of the Panel:

The Panel will be in operation for an initial three (3) year term.  Two (2) one (1) year options will be available under the panel that the PTA may at its discretion extend as such that the total aggregated duration of the Panel Arrangement does not exceed five (5) years.

Panel Contract Distribution of Work:

The Panel is designed to streamline engagement of Accredited Personnel, provide value and increased supply certainty to both the PTA and Panel Members.

Where more than one Contract is awarded for the Services, the work will be allocated between the Contractors based on:

1. The priority (urgency of the task);
2. The degree of difficulty (has the Contractor done similar tasks before);
3.    Is the task Railway Safety work (does the Contractor have personnel available for Railway Safeworking Supervision and Worksite Protection);
4. Proximity (does the Contractor have available Personnel close by); and
5. Cost (what is the Contractor’s Schedule of Rates for this type of work).