Experience Level: Indicative APS classification – e.g. APS6, EL1 etc

Role Description: In collaboration with the Information Security Manager, the Specified Personnel will be required to develop, implement, and manage Records and Information management policies; and undertake a review of specialised records management systems.

Key Duties:

Specifically, the candidate will:

1. Have expertise in SharePoint and Content Manager to undertake a review of ICT information governance and system architecture.

2. Undertake review of current records and information management practices.

3. Develop a project plan to address any identified issues.

4. Develop a records and information management policy and procedures.

5. Develop training resources.

Report to the Assistant Director, Information Security (Manager) to:

1. Undertake review of current Records Management practices;

a. identify critical information and records assets;

b. identify records and information management infrastructure and systems; and

c. identify difficulties, issues or gaps in compliance including Records Disposal Authority, Archives Act 1983 and other relevant artefacts.

Develop a Project Plan to address issues, including:

1. Define records and information management objectives;
2. Outline works required to address identified issues;
3. Define roles and responsibilities;
4. Identify timeframes for completion, and milestones;
5. Communications and change management strategy, and stakeholder consultation;
6. Advise on technology-based information management challenges and opportunities; and
7. Develop progress reporting framework.

Develop records and information management policy and procedures:

1. Develop an information asset register in conjunction with relevant stakeholders;
2. records management lifecycle and classification / retention and disposal; and
3. These must be specific to the Project and its requirements.
4. Develop training resources
1. To advise staff of their Records Management responsibilities;
2. To teach staff records & information management procedures; and
3. Mentor staff and develop capability.

Technical Skills:

• EDRMS solution design and implementation
• Technical analysis and design
• Records and Information management program development
• Information management strategy
• Stakeholder engagement and management
• Training delivery and design
• Business analysis and process improvement
• ISO 16175 compliance assessment and design
• Solution architecture design and advice
• Data delivery service
• Technical documentation development
• SQL database maintenance and interrogation

Candidate Responses

• Standard information you’ll receive from each candidate:
• Candidate name
• Resume
• Citizenship
• Earliest start date
• For each proposed personnel, respondents must provide:
1. A current CV,
• At least 2 referees, and
• A brief response to the requirements above.
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• Respondents may include additional information in their submission however the responses will form the basis of the evaluation.

Seller cost breakdown

• Prices should be:
• Quoted in either an hourly/daily rate (GST inclusive)
• Quoted in Australian dollars;
• Clearly identify any GST payable;
• Indicate the total amount of GST (if any) identified in each price; and
• Indicate the GST exclusive price.
• Respondents should include in its Quote details of any assumptions or other caveats on which its Quote is based, and any effect of the assumptions or other caveats on the Price, as well as information or events required to remove caveats.
• The Price should include all costs, fees, allowances, insurance, reimbursable expenses and pricing assumptions.

Quotations will be evaluated on the basis that the proposed pricing includes all costs to provide the Services as specified in this RFQ.