The Department of Finance (the Buyer) is seeking to engage an experienced and qualified Contractor to support its procurement and contract financial reporting obligations, as an embedded Contractor.

In consultation with the Buyer, the Contractor will:

• review and assess existing tools and models for capturing, tracking and reporting procurement and contract reporting obligations (including contract data and financial expenditure extracted from SAP BW and AusTender)
• review and provide recommendations on:
• completeness and accuracy of the Buyer's SAP BW reports vs AusTender reports
• how to restructure and streamline contract financial reporting obligations to reduce burden
• develop workbooks, tools, models and standard operating procedures (as required) to streamline contract reporting obligations and reduce manual processes and administrative burden,
• develop a financial viability assessment tool or workbook to support procurement best practice,
• develop a tool or workbook to capture pricing in a procurement process, to support best practice evaluations,
• provide related support, advice and assistance, as required by the Buyer

The Buyer is seeking to reduce its manual processing and administrative burden. In particular, the Buyer is seeking an experienced Contractor to support the development of one or more financial reporting workbook(s) and tools that will allow the Buyer to upload BW and AusTender excel reports to then populate into preset tables. The Contractor will also be required to develop one or more standard operating procedure(s) for using these workbooks and tools and provide training to staff on how to use for regular financial reporting.

The nominated Contractor must:

• demonstrate experience developing financial reporting workbooks and tools,
• demonstrate experience with SAP applications and products, particularly with BW reporting,
• be capable of providing knowledge transfer and support to non-financial staff,
• demonstrate appropriate understanding of risk
• be capable of delivering appropriate quality control
• hold and maintain a minimum BASELINE security clearance

Desirable but not mandatory is if the Contractor also demonstrates experience with Procure-to-Pay systems, AusTender reporting, and/or contract reporting obligations.

The successful Seller will provide a suitably experienced and qualified Contractor to deliver these services via the ICT Professional Contractor arrangements. The Candidate will not be an employee of the Buyer.

• Sellers should outline in their Response a clear understanding and proposed methodology for delivery of the Requirements which will provide innovation and value-add.
• Sellers may nominate up to 3 Candidates for this role or may choose to nominate an alternate method of delivery (to be explained in their Response, with justification as to how this will demonstrate effective, efficient use of public funds). 

Estimated start date: Monday, 31 March 2025

Initial contract duration: Three months, until 30 June 2025.

Extension term: 6 months

Number of extensions: 2

Location of work: ACT

Working arrangements: Hybrid

While it is expected that the Contractor will work closely with staff, the Buyer is open to hybrid arrangements. The Seller should describe their proposed working arrangements in their Response.

Industry briefing: Not Applicable.