ORGANISATION DETAILS:

Gandangara Local Aboriginal Land Council (GLALC) is a not-for-profit organisation that was established in 1984 under the Aboriginal Land Rights Act 1983. Its controlled entities are Gandangara Health Services, Gandangara Transport Services and Marumali.

GLALC’s core objective is to improve, protect and foster the best interests of all Aboriginal persons within the Council’s area and other persons who are Members of the Council.

Our jurisdiction spans six Local Government Areas in the South West Sydney region, including Liverpool, Fairfield, Canterbury-Bankstown, Parramatta, Cumberland and the Sutherland Shire.

GLALC currently has over 780 members and provides a number of essential services such as health, transport, housing, managing and protecting our lands and sacred sites, heritage, ecology and land management and engaging with our members and community.

TENDER DETAILS:

Gandangara Local Aboriginal Land Council is seeking to engage the services of a specialist accounting practice with extensive experience working in the not-for-profit sector, and who have a thorough understanding of the reporting requirements and compliance burdens that not for profit organizations must comply with.

The services required include outsourced accounting, accounts payable, payroll, bookkeeping, taxation services, financial management reporting, finance compliance and virtual CFO functions.

SCOPE OF SERVICES:

1.0 BOOKKEEPING:

This includes:

• Performing monthly reconciliation of bank and credit card statements, including acquittal of CEO credit card with written notice

• Performing monthly reconciliation accounts receivable and accounts payable

• Paperless Payables – Supplier invoices and receipts imported via online software.

• Debtor reminders

• Maintain accurate data feeds into our accounting software files

• Payroll Services

• Deliver high quality compliant processing of fortnightly payroll in a timely manner 

• Processing of periodic wages, using a payroll software

• Calculation and payment of superannuation for employees where applicable

• Calculate and track accrued vacation and sick time or other benefits

• Payroll advice and resolution of queries to employees where applicable

• Provide direct deposit for your employees

• Online access/emailing employees payslips

• Lodgement of Payroll data in accordance with single-touch payroll requirements

• Preparation of Annual WorkCover estimates

• Lodging payment summaries to the ATO

• Compliance with Award Reviews

• Manage payroll on-boarding and induction procedures for new employees, including new system/software training where relevant

• Compliance with regulations and resolution of issues with employees

NOTE: Estimated 23 hours per week for bookkeeping, accounts payable & accounts receivable

2.0 PAYROLL SERVICES:

• Processing of accurate fortnightly payroll

• Processing of periodic wages, using a payroll software

• Calculate and track accrued vacation and sick time or other benefits

• Payroll advice and resolution of queries to employees in a promptly manner i.e. urgent within 24 to 48 hours

• Provide direct deposit for employees

• Online access/emailing employees payslip confirmations 

• Lodgement of accurate Payroll data in accordance with single-touch payroll requirements

• Preparation and submitting of Annual WorkCover estimates

• Lodging payment summaries to the ATO

• Compliance with legislation and Awards

• Assisting with on-boarding and induction procedures for new employees, including new system/software training where relevant

• Compliance with regulations and resolution of issues with employees

• Ensure accurate employee files are maintained and kept up to date  

NOTE:  Estimated 17 hours per week for payroll 

3.0 TAXATION SERVICES:

This includes:

• Preparation and lodgement of quarterly Business Activity Statements (BAS) and monthly

• Instalment Activity Statements (IAS).

• General advice, attendances to ATO reports

• Preparation and lodgement of monthly instalment activity statements (IAS)

• Review of your operation of BAS for compliance with regulations and best practice

• Complete BAS computations for quarter

• Attendance to the subsequent lodgement of the Business Activity Statement (BAS) with the ATO

• Compliance with regulations and resolution of issues with employees

• FBT return preparation, review and lodgment 

4.0 FINANCE COMPLIANCE MANAGER - MONTHLY FINANCIAL MANAGEMENT & MONTHLY CEO FINANCE REPORT FOR THE BOARD

Based on the information being entered and reconciled in an accounting software package. Dates for reporting to line up with Office of the CEO requitements (Board Meetings, Subcommittee meetings, RAS compliance) and to be supplied by the 10th day of each month, conditional upon information supplied by managers. 

This includes:

• Income statements (Profit & Loss account)

• Cash summary

• Balance Sheet

• Accounts Receivables due and Aged Debtors details

• Accounts Payables due and Aged Creditors details

• Reporting compliance with all grant funding (and any other conditions of grant)

• Acquitting grants as required

• Bi-Monthly CEO Report for the Board of Directors Meeting which includes:

• Executive Summary

• Financial Summary - Income Received & Account Paid

• Trade Creditors

• Trade Debtors

• Bank Reconciliations

• Profit and Loss Analysis

• Balance Sheet Analysis

• Entity Analysis

• Asset Registers

• Housing Arrears

• Vehicle Register & Log Book Records  

• Human Resources 

• Operation Activities

• Board & Community Members Remuneration

• Future Contingent Assets and Liabilities

• Other Funding

• Checklist of Important Dates for the CEO 

• Checking and approval of the internal functions for accounts payable and payroll. Includes back to budget and funding sources

• Ensure financial governance and legislative requirements are being met 

NOTE: Estimated 24 hours per week, including hours required for 3.0 Taxation Services

5.0 ADVISORY – MONTHLY ADVISORY & VIRTUAL CFO SERVICES

The advisory services are a hybrid between CFO and Controller advisory services, to assist GLALC in monthly standard compliance & business strategic planning in support of the CEO and Executive Leadership Team.

This includes:

• Monitor, manage and oversee the financial health and well-being of the business

• Budgets (Annual and other) and forecasts to help measure business performance

• Help managing and forecasting cash flow assumptions and needs

• Guidance in strategic planning relating to growth and expansion

• Financial insight and guidance on all company decisions and issues

• Negotiations on contracts, funding and other financial issues as required

• Review of sign-offs for acquittals

• Assistance and support for the Annual audit and Risk Assessment System

• Assistance with review and input for Annual Report

• Ensure compliance with obligations placed by the ALRA, NSWALC polices and any NSWALC Funding Agreement 

• Overall compliance with the NSWALC requirements and Annual General Meetings;

• Compliance with all NSWALC reporting timelines for the submission of Budgets and End of Financial Year Information

• Attendance at bi-monthly Ordinary Board Meetings via MS Teams, and at Extraordinary Board Meetings via MS Teams as required.

• Attendance at weekly Office of the CEO Finance Meetings 

• Attendance in person at the Annual General Meeting (not included in estimated hours, however we will agree to meet a proportion of costs associated with this item).and at the end of financial year budget meeting 

NOTE: Estimated 16 hours per week

TENDER CONTACT DETAILS:

     - Name: Mark Spithill, Director Enterprise Sustainability, Property, Corporate Services & Transport 

     - Phone: 02 96025280

     - Email: mspithill@glalc.org.au